IRS e-File 1095/1094 Guide: Resolving "Rejected" Status

ez1095 software speeds up 1095/1094-C and 1095/1094-B ACA forms reporting. If you received an "Rejected" message from the IRS, here is the solution.

(If your submission is "Accepted with Errors", please refer to this guide to resolve "Accepted with Errors" Status.)

Who Can Use This Guide?

This guide is tailored for both current ez1095 clients and new users who have yet to start using ez1095.

Note: Even if you're not currently an ez1095 client, you can use the ez1095 software to import data from XML files, fix errors, and efficiently file ACA forms to IRS.

Attention First-Time E-Filers

If your submission was rejected during ACA testing, please ensure you download and use our pre-built test data file. For ACA testing, you cannot use your real data. This is the number one reason for rejections by the IRS AATS.

How to download pre-built test file and pass ACA testing

Steps to Resolve the "Rejected" Status

Step 1: Back up the ez1095 database file and the original XML files.

How to to back up ez1095 data

Step 2: Download the detailed error description from the IRS "Rejected" status message.

Step 3: Read the IRS XML error description and identify the forms with errors.

How to read IRS ACA form error description file

Common IRS Efile Errors and Solutions

Step 4: File either an original or a replacement submission with the IRS.

4.1. If you're unsure about the next submission, please contact the IRS office directly for guidance.

Replacement Submission:

A Replacement is required when a file is rejected at the technical level. This usually occurs due to:

Invalid XML formatting or structural "Schema" errors
Using an outdated version of the XML schema.
Communication or transmission errors that corrupted the file.

The Benefit of Filing a "Replacement"

If you are required to file a Replacement, ez1095 software will ask you to enter your original Receipt ID.

You should always do this because it links your new, corrected file to your very first submission attempt. By proving that you originally attempted to file on time, you can often avoid penalties, even if your corrected file is submitted after the deadline!

Resubmission:

A Resubmission is required when a file is rejected due to data-level errors. This usually occurs when the file structure is correct, but the content is invalid, such as:

An incorrect Employer Identification Number (EIN).
Significant inaccuracies in the reported data that cause the entire transmission to be rejected.

4.2. Do not directly edit the XML files. Instead, edit the 1095 Forms within ez1095, generate the new XML files, and submit them to the IRS.

4.3. If you originally submitted using another software, ez1095 can import 1095/1094 data from your previous XML e-file documents. You can then correct form errors, generate new XML documents, and submit them to the IRS.

How to efile 1095/1094 replacement

Reminder:

ez1095 comes with the built-in XML valiation feature. Please validate the ACA XML files before submitting them to the IRS.

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